In this podcast James Lappin meets Rich Hale, Chief Technology Officer of Active Navigation. Rich discusses the Active Navigation product and the uses to which it is being put.
Rich explains how information professionals can use analytics and business intelligence capabilities to understand and take action on content held in repositories such as fileshares, SharePoint and Microsoft Exchange.
Rich and James discuss:
what an analytics tool can tell you about your content
how analytics tools work
the process of using an analytics tool to apply rules and policies to content
the relationship between analytics tools and the eDiscovery reference model (EDRM)
the relationship between analytics tools and records retention schedules
In this podcast Mark Godfrey, CEO of Automated-Intellegence (AI) describes the reasons why he and Simon Cole left an established Enterprise Content Management (ECM) vendor in 2010 to found the company
The company’s strategy has been to build their solutions as far as possible within the SharePoint and Microsoft Office environments that organisations already have, rather than offering a separate stand alone records system that a customer then has to integrate with those environments.
Mark argues that this has the advantage that an organisation does not have to make separate infrastructure provision for Automated-Intelligence’s products – they can use the hardware and databases already deployed by the organisation. His company prides itself on its products being quick and easy to deploy in comparison to traditional ECM (Entrerprise Content Management) products.
Mark also discusses various aspect of the Automated Intelligence (AI) product range,including:
their analytics, data migration and file management tools that help organisations understand and rationalise legacy data such as shared drives
their SharePoint extenders that aim to bridge the gap between SharePoint and a fully functioning ECM system
the use of AI’s tools to regaining control of SharePoint implementations that have sprawled, compared with using them to build good information governance into a SharePoint implementation from the start
the ways in which AI are adapting their solution so that it works with the cloud (Office 365) version of SharePoint as well as the on-premise version
Mark was interviewed by James Lappin in London in March 2014
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Andrew Warland is information architect at UnitingCare NSW.ACT, which is the largest provider of aged care services in the State of New South Wales, Australia.
Andrew has helped UnitingCare to implement SharePoint 2010 for document management and collaboration. They set up different SharePoint web applications for different purposes including web applications for:
team sites (the main area for day to day document management and collaboration)
project sites (similar to team sites but for projects that involve cross team collaboration)
apps (where specific lists and libraries have been designed for specific processes, including instances where they have used infopath to design specific forms)
In this podcast Andrew talks us through the information architecture choices that UnitingCare have made for the governance of their team sites and project sites, including their decisions:
to have a shallow site structure, with each site collection only allowed one-level of sub-site
to use the out-of-the box ‘document’ content type for most libraries, rather than set up multiple content types
to disable the use of folders within document libraries
to set document libraries to be relatively limited in scope
to set libraries so that they can be closed at a certain point (many of their libraries are set up to be closed at the end of a calendar year and a new library opened to cover the following year)
to use libraries rather than content types as the basis for retention
not to use the SharePoint records centre
Andrew talks about the rationale behind these decisions; how he has gone about incorporating a business classification scheme into the SharePoint envirionment, and his thoughts on how UnitingCare will go about applying retention rules in phase 2 of the project
Laurence Hart is a thought leader in the enterprise content management space. He writes the Word of Pie. blog, and has been a leading proponent of the Content Management Interoperability Services (CMIS) standard.
Laurence has been in the ECM industry for nearly twenty years and has worked with Alfresco, Documentum, SharePoint, Box, Nuxeo, and many other solutions. He recently had a six month spell as content management strategist for Alfresco. James Lappin interviewed him at the start of that spell.
Laurence gives his perspective on the current state of enterprise content management, including:
a comparison of the product strategy of SharePoint with that of Alfresco
an assessment of the current state of adoption of the CIMIS standard
why he believes that believes that records management software needs a revolution to avoid having to rely on end-users declaring records
the use of business rules engines and/or autoclassification to reduce the records management burden on end-users
It is over a decade since the international records management standard ISO 15489 was published, and in that time there has been massive changes in technology and in the way organisations operate. An ISO working group is currently redrafting the standard, and they will be meeting next in Washington in May 2014. Cassie Findlay is project lead for the working group, and in this podcast she gives her perspective on the standard, and on the redrafting process. She discusses:
why the redraft of ISO15489 is likely to be a major change rather than an incremental change
the implications of taking a risk based approach to records management
the differences between a functional analysis approach and a process approach to records management
issues around the management of e-mail
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In this podcast James Lappin interviews David Gould, Global product manager for HP ControlPoint.
David describes four primary uses to which HP ContolPoint is being put:
Clean up of legacy data
Auto-classification of content
In-place records management
He discusses the product’s ability to analyse content held in different repositories/applications, and to take action on that content. That action might be to:
protect the content
enhance its metadata
apply a retention rule to it.
David discusses the relationship between HP ControlPoint and the company’s electronic document and records management system – HP Records Manager. He describes how the two products can be used separately or in tandem.
Along the way David discusses questions such as the extent to which auto-classification is being adopted as a technique by clients, and the issues around archiving objects such as SharePoint sites.
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