the divide between structured data (in relational databases/Hadoop databases) and unstructured data (documents and e-mail)
the continuing need for classification of content – to apply retention, to identify content that needs extra protection (for example to meet privacy concerns), and to meet specific regulatory requirements
the impact of auto-classifications on the nature of classifications themselves
the challenges of training auto-classification engines
the possibility of having auto-classification tools that are trained to classify the content specific to a particular industry sector
the similarities and differences between using auto-classification in an e-Discovery context and in an information governance context
the US National Archives and Records Administration (NARA) initiatives on archiving e-mail (Capstone) and on encouraging automation
the challenges to existing records management and archives theory posed by automated approaches to records management
the extent to which courts and the legal process are increasing the transparency of auto-classification
the implications of the fact that auto-classification engines make decisions based on complex mathematical techniques that whilst being statistically sound, and academically verified, are not understood by non-mathematicians
The Public Records (Scotland) Act 2011 (PRSA) received Royal Assent on 20 April 2011 and came into force in January 2013. It is the first new public records legislation in Scotland for over 70 years.
Hugh Hagan is Senior Public Records Officer with the National Records of Scotland – the leaders and regulators of Scottish public records legislation. He and his team won the IRMS Records Management Team of the Year in 2013.
In this discussion Hugh discusses –
the compelling story that prompted the Act – The PRSA fulfils one of the main recommendations of the Shaw report which documented the findings of an independent review of the systems in place to protect children and keep them safe in residential care. The review was prompted by allegations of systemic child abuse, and covered the period between 1950 and 1995. The Shaw Report found that poor record keeping often created difficulties for former residents of residential schools and children’s homes, when they attempted to trace their records for identity, family or medical reasons. The Report recommended that “the government should commission a review of public records legislation which should lead to new legislation being drafted to meet records and information needs in Scotland”
records management plans – the Act requires public authorities to submit both a records management plan, and supporting evidence that shows how they are implementing the plan. They are encouraged to publish both the plan and, where possible, the supporting evidence. These plans look set to provide an ever-growing knowledge base of good practice to organisations both public and private in Scotland and beyond. Examples already published include NHS Fife and Falkirk Council .
the uniqueness of the legislation – the Act covers not just of the records directly managed by Scottish public authorities governed by the Act but of third party organisations delivering functions on behalf of those authorities
Paul Gibbons is a Freedom of Information practitioner, and author of the FOI Man blog. He is @FoimanUK on twitter.
In this discussion Paul discusses recent FOI case law around the use of private e-mail accounts by ministers and political staff in UK government.
the Mrs Blurt case – where the Information Commissioner Christopher Graham ruled that e-mails sent by Education Secretary Michael Gove from a private account should be subject to the Freedom of Information Act
the ‘subtle differences’ between the guidance issued by the Information Commissioner and that of the Cabinet Office on the use of private e-mail accounts
the records management implications of the use of private e-mail accounts
The conversation between James Lappin and Paul Gibbons took place on 23 September 2013.
The podcast is 20 minutes long.
Chris Walker is an independent information governance consultant based in Canada, who has previously worked in the enterprise content management space for Open Text and Oracle. He writes the Info Mgt Nuggets blog.
In this discussion Chris gives his perspective on auto-classification. He differentiates between:
auto-classification in an eDiscovery context where organisations are seeking to identify documents responsive to a particular case
auto-classification in an enterprise content management system (ECM) context where the ECM repostitory is ingesting content from other repositories (shared drives. line of business systems, ERP systems etc.) and is attributing an appropriate category/classification to that content.
The interview concludes with a discussion on filtering trivial and personal e-mails from e-mail accounts
The conversation between James Lappin and Chris Walker took place in September 2013.